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The Bid Process

T. E. McLaughlin, PE

Course Outline

This four hour online course discusses the bidding process, including details of specifications and components used for government projects and a variety of private industries.  Examples from several state departments of transportation, industry groups, and component manufacturers are used in this course, but it is applicable to any industry, state or local government, or region by considering local/state laws, regulations, and procedures.  Methods of bid analysis are reviewed briefly to give the student a perspective of the entire process and illustrate how a procurement agency would view the conclusion of the process. The course is limited to a review and analysis of the bidding process, and excludes legal details which may be specific to the industry or agency, contract document generation, and execution of contract documents.

This course includes a multiple-choice quiz at the end, which is designed to enhance the understanding of the course materials.

Learning Objective

At the conclusion of this course, the student will:

Intended Audience

This course is intended for anyone involved in the bidding or procurement process including architects, engineers [all disciplines], contracting officers, and technical staff producing bid documents.

Benefit for Attendee

Attendees of this course will be able to sucessfully manage and produce procurement and bid documents which avoid entangling the contracting agency or owner in expensive, no-win situations.

Course Introduction

An entity such as a government agency or private corporation will always require materials and services from outside sources in order for it to operate and produce finished products.  It is this procurement process which will be reviewed and explained in detail to provide an understanding of the standard practices and details necessary to generate specifications and descriptions of the desired finished product so successful and competetive bids and/or “requests for proposals” may be obtained.

Course Content

The course content is contained in the following PDF file:

The Bid Process

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Course Summary

The following seven items are reviewed and discussed in detail:
1. General review of the overall bidding process; prequalification of bidders.
2. Setting up the Scope of Work & RFP/RFQ.
3. When are detailed item-specific specifications required?
4. How do bid items and specifications interact?
5. Drawings vs. specifications - are there conflicts?
6. Working with “canned” standard specifications.
7. Review and analysis of bids.


Once you finish studying the above course content, you need to take a quiz to obtain the PDH credits.

Take a Quiz

DISCLAIMER: The materials contained in the online course are not intended as a representation or warranty on the part of PDH Center or any other person/organization named herein. The materials are for general information only. They are not a substitute for competent professional advice. Application of this information to a specific project should be reviewed by a registered architect and/or professional engineer/surveyor. Anyone making use of the information set forth herein does so at their own risk and assumes any and all resulting liability arising therefrom.